Admission Guidelines - 2007

1.  In super session of all guidelines that have been issued governing admissions in Kendriya Vidyalayas, the following guidelines are issued to regulate admissions in the Vidyalayas with effect from the academic session 2007-08

2. DEFINITIONS

 Unless the context suggest otherwise, the definition of the following terms would be as below:

 i) CENTRAL GOVERNMENT EMPLOYEE :- An employee who draws his emoluments from the consolidated fund of India.

 ii) TRANSFERABLE: An Employee who has been transferred at least once in the preceding 7 years shall be deemed to be transferable.

 iii) TRANSFER :- An employee would be treated as transferred only if he / she has been transferred by the competent authority form one place / urban agglomeration which is at a distance of at least 20 kms.

iv) AUTONOMOUS BODIES / PUBLIC SECTOR UNDERTAKINGS: - Organizations which are fully financed by the government or where the government share is more than 51 per cent would be deemed to be autonomous bodies / public sector undertakings
(72nd BOG Meeting dated 22.2.2005)

CLASS STRENGTH: Each section of each class would have a maximum strength of 40 students for the purpose of fresh admissions.
(To be read with Para 8)

3. PRIORITIES IN ADMISSION

The following priorities shall be followed in granting admissions:

(A) KENDRIYA VIDYALAYAS UNDER CIVIL / DEFENCE SECTOR : -

 i) Children of transferable central government employees including ex - servicemen.

ii) Children of non- transferable central government employees including ex- servicemen.

iii) Children of transferable and non-transferable employees of Autonomous bodies/Public sector undertaking / Institute of Higher Learning of the Government of India.

iv) Children of transferable state government employees.

v) Children of non-transferable employees of state government.

vi) Children of transferable and non-transferable employees of autonomous  bodies/ Public sector Undertakings / Institute of Higher learning of the State Governments.

vii) Children from any other category.

(B) KENDRIYA VIDYALAYAS UNDER PUBLIC SECTOR UNDERTAKINGS / INSTITUTE OF HIGHER LEARNING:
 (26th MEETING OF AAC DATED 19.4.2005, RATIFICATION IN 73rd BOG DATED 8.7.2005)

 i) Children and grand children of employees of the Public Sector Undertakings / Institute of higher learning which finances the Kendriya Vidyalaya fully:

ii) The priorities given for Kendriya Vidyalaya under Civil/ Defence sector will follow in the same sequence, thereafter.

4. ELIGIBLE AGE FOR ADMISSION.    
(72nd BOG MEETING DATED 22.2.20005)

(A) A child must be 5 years old on 30th September in the academic year in which admission is being sought for admission to class I. For subsequent classes, the eligible age would be calculated accordingly.

(B) An upper age limit for admission is fixed as the minimum age limit plus two years. No child would be eligible for admission in a class if the age is more than this maximum age prescribed. The maximum age would be further relaxed by two years for handicapped children. These cases will be disposed of at the level of the principal. There will be no relaxation of upper age limit exceeding two years. Minimum and maximum age for each class is given below:
 

(C) There is no age restriction for admissions to Class XI provided the concerned child is seeking admission in the year of passing the class X examination. Similarly there will be no upper & lower age limit for admission to Class XII provided there has been no break in the continuous study of the child after passing class X/XI.

(D) Eligible age for admission in foreign KVS will be governed by Para 4(A)(B)&(C).

 5. METHODS OF ADMISSION

(A) CLASS I: No admission test would be conducted for admission to class I. All applications received would be divided into 7 categories in order of priority to the extent vacancies are available. When a stage is reached that the list of one category cannot be fully accommodated for admission, the following procedures shall be adopted.

i) If the list is of children of category I, short listing for admissions would be done on the basis of number of transfers of the parents during the last 7 years. The children whose parents have been transferred more number of times would get precedents over children whose parents have been transferred less number of times.

ii) If Children of transferable Central Govt. employees fall in category - II like in project sector KVs, short-listing for admission in class I will be done on the basis of the number of transfers of the parents during the last 7 years for the said category.

 iii) Cases within Category I & IV with equal number of transfers will be decided on the basis of age i.e. date of birth, if vacancies are not enough to accommodate all the eligible children. For example, total number of category I children will be arranged in a chronological manner according to date of birth and if two vacancies are there in a particular class, two children from the top can be admitted. If two children tie up as per date of birth, following criteria can be adopted :

If two children posses same date of birth, preference be given to (1) sibling in the same KV (2) a child who is residing nearer to KV (3) girl child / single girl child. It implies that for non - transferable categories under II, III, V, VI, VII & VIII (if applicable) there would be no lottary based admission and the cases will be decided on the basis of age as applicable to category I & IV as per details given above.

(B) CLASS II & ABOVE EXCEPT CLASS XI - For admission to these classes, an admission test would be conducted and a merit list prepared for each category of priority separately. Admission would be given in order of merit going by the sequence of the categories as prioritized in Para 3.

(C) Candidates securing less than 33% marks in any subject would not be eligible for admission irrespective of their category in the priority.  

(D) An admission test would be conducted in the following subjects :-

i) Primary Classes (except class I) - English, Hindi & Maths.

ii) Middle Classes - Hindi, English, Maths & General Knowledge.

iii) Secondary Classes - Hindi, English, Maths & Social Studies and Science.

(E) Concession up to 5 marks can be given for deficiency in language (Hindi & English), if adequate number of candidate fail to qualify in the admission test an assurance would be required in writing from the parents that the language deficiency in the child will be removed with the academic session. 
(72nd BOG MEETING DATED 22.2.2005) 

(F) Students belonging to SC/ST will be eligible for admission on securing 25% in aggregate. However, under taking from the parents will have to be obtained that in case the child does not improve in the session ending exam he will be detained in the same class..

(G) Admission to Class X and XII will be considered by the Asstt. Commissioner of the regions concerned, subject to the children fulfilling the following conditions:-

i) The Vacancies are available.

ii) If the average strength in classes X.& XII remains below 40 till the last week of July, Children passing Class IX & XI from CBSE affiliated schools of the station may be admitted, if they fulfill other eligibility conditions.

iii) The child has been in the same course of studies i.e in the CBSE - affiliated school.

iv) The child must have obtained not less than 50% marks in class IX & XI examination.

v) The child should be eligible as per KVs admission guidelines.

vi) The combination of subjects are available in Kendriya Vidyalayas.

(H) CLASS XI ADMISSIONS: Fresh admissions would be made after accommodating the eligible students of the same KV and there after other KVs. Fresh admissions for remaining vacancies would be made in the order of merit  in the sequence of categories of priority on the basis of the Board results of class X. There would be no admission in class XI over and above the class strength. Admissions in deferent streams for children seeking admission from KVs and non KVs would be made only on fulfillment of the following requirements:-

(i) There will be two distinct situations for admissions in Science and Commerce streams. One situation would be where adequate number of children are available for admission to the streams from amongst students passing class X from KVs as well  as from amongst students from other schools seeking admission in a KV with the requisite eligibility. The second situation would be where adequate number of eligible children are not available for the stream from amongst students passing class X from KVs as well as from amongst students from other schools seeking admission in KVs with the requisite eligibility. The cut of marks for admission in both the situation would be as under:-

Admission to class XI

a) Students belonging to SC/ST may be given a maximum concessions of  5 marks in an individual subject or a maximum concession of 15 marks spread over different subjects.

b) The following relaxations will also be granted to students who participated in games & sports meet/Scouting & guiding/NCC/Adventure activities at various level. The certificate can be any of any preceding years.

(I) Principals may admit children to class XI only up to the permitted class strength defined in Para 8 (A).

(J) A student who was earlier not found eligible for admission to a particular stream may be allowed fresh admission to a particular stream in class XI in the next academic session if he / she improves his / her performance within one year from the same board

6. RESERVATIONS

(A) 15% seats for Scheduled Caste and 7.5% for Schedule Tribes would be reserved in all fresh admissions. However, for schools in civil sector except those meant for Para Military Forces %age of reservation of seats shall be equal to the %age of SC / ST population in the State / UT, subject to the minimum of national average i.e. 15% for SC and 7.5% for ST and maximum (SC and ST taken together) limited to 50%. Basing on these formulations, the percentage of reservation for civil sector Kendriya Vidyalayas except those meant for Para Military Forces in different States / UTs shall be as per annexure-IV.

(B) 3% seats will be horizontally reserved for physically handicapped children - blind, orthopaedically hearing impaired etc. horizontal reservation would mean that 3% of 15% would be reserved for handicapped children of SC, 3% of 7.5% would be reserved for handicapped children of ST and 3% of 77.5% would be reserved for handicapped children of general categories.

(C) In case enough SC and ST candidates eligible for admission are not available till 20th July. Such vacant seats for SCs will be offered to STs and vise versa . The seats remaining unfilled there after shall be de-reserved with the approval of the Assistant Commissioner of the region and offered to the candidates belonging to categories I and II (in that sequence).

7. SPECIAL PROVISIONS:

The following special provisions will be operative for admission:

(A) Following categories of children would be admitted over and above the class strength.

   (i) The children and dependent grand children of Hon'ble members of parliament.

   (ii) Children and grand children (children of son or / and daughter) of serving and retired KVs employees.

   (iii) Children of central government employees who dies in harness

   (iv) Children of recipients of Paramveer Chakrs, Mahavir Chakra, Veer Chakra, Ashoka Chakra, Kirti Chakra & Shourya Chakra.

   (v) Children of recipients of president's police medal for gallantry medal & police medal for gallantry.

  (vi) Meritorious sports children who have secured I, II & III position in  SGFI /CBSE /National/ State Level games organized by the
         Government

  (vii) Receipients of Rashtrapati Puraskar in scouts & guides.

  (viii) Provision for girl children: 

  (a) Admissions in Class-I: After admitting the candidates up to the full intake capacity as per norms, if there are single female children left among the unsuccessful applicants, up to two single female children may be admitted over and above the sanctioned intake in each section of class - I. For selection on this basis, inter se priority among such single female children shall be as per the categorization in Para-3 (A) of the Admission Guidelines.

  (b) Admission in Classes VI onwards : Single female children of employees coming under categories I-VI who do not qualify for admission based on their rank in the admission test/ qualifying examination but who obtain the minimum qualifying marks, may be admitted up to a maximum of two girls per class, over and above the sanctioned strength. In the event of there being more than two such applicants for a class, selection will be based on (i) inter se priority for different categories as given in Para-3(A) and (ii) relative rank in the admission test, with in the category.

(ix) Children who are recipients of National Bravery Award, or of Balshree Award instituted by National Bal Bhawan.

(x) Children whose parent in teacher, and is a recipients of National Award for teachers.

(xi) Children who have shown special talent in Fine Arts and have recognized at the National or State level.

(B) 100 Children of employees of the ministry of HRD would be admitted every year over and above the class strength as per orders issued by the KVS (HQ).

(C) 60 admissions in Kendriya Vidyalayas located every where in India and 15 children in hostels in Kendriya Vidyalayas of employees of the ministry of external affairs would be admitted each year on orders issued by KVS (HQ) over and above the class strength. These would be subject to the following conditions for the two categories-

    (i) 60 admissions in Kendriya Vidyalays located every where in India be utilized exclusively for children returning from abroad along with their parents after their posting. Seats under these provision remaining unutilized at the time of normal admissions will remain as such and will be utilized for children who return to India after the beginning of the academic session and up to half yearly examination. Children who return to India after the half yearly exam of the KVs would be considered for admission at the beginning of the subsequent academic year. All these admissions will be subject to the condition that not more than 5 children would  be admitted in one school in an year and that the children would be submitting a transfer certificate of a school abroad, in which they had been studying prior to seeking admission in a KV.

   (ii) 15 seats for admission in hostels in Kendriya Vidyalays would be allotted to the children whose parents are going abroad on a posting to station, which does not have adequate educational facilities. The required information in this respect would need to be given by the ministry of external affairs.

(D) 15 Children of the employees of the Research and Analysis Wing (RAW) would be admitted over and above the class strength on orders to be issued by the KVS Hqrs. Of these, a maximum of 5 seats would be given in Delhi and the remaining would be outside Delhi.

(E) 10 Seats in each section of class I and 10 seats in all other classes put together will be reserved every year for the children of the sponsoring agency in all schools except those specifically notified otherwise by the Commissioner. The wards of deceased employee of public sector under takings who have died while in service may also be included under this quota.  In civil sector schools, sponsored by the State Govt., the children of State Govt. employees would come under this provision. Similarly in Defence, project and Institution of Higher Learning sector schools only the children belonging to employees working in these sectors would come under this provision. Admission to Class I would be within the approved strength of the section while for the remaining classes it would be allowed over and above the approved class strength subject to a maximum of 2 in a section.

(F) Chairman Vidyalaya Management Committee can recommend tow admissions in the concerned Kendriya Vidyalaya. These two admissions may be recommended in one class or all classes put together except class X & XII.

(G) Children of KVs employees coming on transfer can be admitted at any time of the year.

(H) Each Member of Parliament can refer two cases for admission under the scheme  in an academic year in any KV in the country for all classes except class X and XII. The admissions recommended under this clause will be regulated in the following manner :-

   (i) These admissions would be made in the beginning of academic year and no admission would be made after the prescribed cut off date i.e
 31st July.

   (ii) Admissions of children on the aforementioned grounds shall not exceed 5% of the total admissions /sanctioned strength in a class in an academic year.

  (iii) The recommendations are subject to the availability of vacancy and eligibility of the child in respect of age and fitness in admission test to be conducted by Kendriya Vidyalaya for one class lower that the class for which recommendations have been made (example a child seeking admission to Class VI will be given the test for Class V).

  (iv) The recommendations to be made by the Hon'ble Members of Parliament shall be valid only if they are made in the format prescribed (annexure - III). Recommendations once made would be final and would not be subject to change.

(I) Chairman, KVS can recommend 1200 admissions in an academic year under special Dispensation quota.

8. CLASS STRENGTH
(72nd MEETING OF BOG DATED 22.2.2005)

(A) Fresh admissions can be done in each section of each class up to 40. Such admission would be done up to 31st of July. After waiting for a period of ten days. 05 more students could be admitted in each section/class between 10th August to 30th September provided such candidates are the wards of central Govt. employees belonging to category I. In addition to the children of  parents transferred during the year, the children of parents belonging to category I transferred during previous years will also be considered eligible for admission, if seats are available after accommodating the children of category I parents transferred during the particular academic session.
(26 th AAC DATED 19.4.2005, RATIFIED BY THE 73rd BOG MEETING DATED 8.7.2005)

 (B) Students already admitted in second shift can switch over to first shift or Ist shift students to 2nd shift with the approval of Vidyalaya Management Committee only. The VMC before granting approval must examine the merit of each case provided the enrolment in each section/stream of the Kendriya Viydalaya does not violate the prescribed norms of 40 for full class strength. As such cases pertaining to change of shift will not be referred to KVS (HQ).

9. SCHEDULE AND PROCEDURE FOR  ADMISSION     

(A)

(I) An advertisement would issued by the regional office in the local newspapers at the cluster level in the first week of February giving the admission Schedule for registration etc and inviting children to have themselves registered for admission in Kendriya Vidyalayas. This advertisements should indicate that admissions in Kendriya Vidyalayas are not restricted to central govt. employees and are open to all, only certain priorities have  been laid down as per which children of different categories would receive priority in admission. The reservations for SC, ST and Physically Handicapped should also be indicated.

(II) There will be no distinct dates for sale of forms and registration of children. Both these activities shall proceed together. The admission schedule for the year 2007-2008 will be as under: 

(III) Registration will not be done if there is no vacancy or likelihood of any vacancy in a particular class. In case a vacancy arises in future registration can be made after giving wide publicity at local level and admission can be granted as per KVS Admission Guidelines.

 (IV) For SC, ST an Physically Handicapped children, the seats will not be de reserved only after 20th July, 2007. If such children approach the school later for admission after this date, they may be granted admission up to 31st July.

  (V) In case the number of  children seeking registration is less because of which all seats have not been filled up, the principal shall issue a second/third advertisement in the month of May and June notifying the availability of vacancies.

  (VI) As per KVS directions, admissions are required to be made by the approval of the Executive Committee of the Vidyalaya. In case the Executive Committee does not approve the admissions up to the full sanctioned strength of the class, the principal shall intimate this to the Assistant Commissioner by the 15th of April and with the approval of the Assistant Commissioner shall grant admission to children as per the admission guidelines for the remaining seats by 30th of April.

  (VII) Registration for Class XI shall be taken up immediately after the declaration of results of class X and admissions up to the full strength of the class should be completed by 25th of June. In case there is any difficulty in admitting children up to the full strength because of the Executive Committee of the Vidyalaya not approving the same, the procedure as laid down for other classes above shall be followed and admissions up to the sanctioned strength of the class shall be made by the 31st of July with the approval of the Assistant Commissioner. Remaining seats , if any will be filled up form 10th August but in no case later than 30th September.

(B) Registration forms would be made available by the principal on payment of Rs 100/- along with school prospectus.

(C) Registration forms complete in all respects and accompanied by all required documents must be submitted to the Vidyalaya office within the prescribed date.

(D) Attested copies of the following documents would be required to be submitted along with the application form for registration:- 

 i) For Class I, certificate of proof of age in the form of a birth certificate issued by the authority competent to register births. This will include certificates from notified area council / Municipal Corporation, extract about the date of birth from records of village Panchayat, Military hospital and service records of Defence personnel. For other classes, the date of birth recorded in the transfer certificate issued by a school recognized by the state education department would be accepted. Admissions up to class V may be granted without any school transfer certificate provided the child is otherwise eligible and his birth certificate has been issued by a govt. body.

 ii) For grand Children of Hon'ble Member of Parliament and PSU employees a proof of relationship of either of the child's parents with the Hon'ble Member of Parliament or PSU employees. And declaration of dependency would be needed.

iii) For grand Children of KVs employees a proof of relationship would be required.

iv) A certificate that the child belongs to Schedule Caste/Scheduled Tribe wherever applicable issued by the competent authority. A certificate in respect of either parent may be accepted initially for the purpose of admission, if this certificate is not available for the child.

v) A certificate from the civil surgeon/rehabilitation centre or any other competent authority defined by the government of India O.M No. 36035/5/88/Estt. (sct) dated 4.5.1999 certifying the child to be handicapped, wherever applicable. In case, where the handicap of the child can be visually seen by the principal, the child may be accepted as handicapped even without a certificate. However, the parent may be advised to obtain the relevant certificate.

vi) A service certificate showing the number of transfers during the preceding 7 years duly signed and stamped by the head of the office bearing the name, designation and other relevant particulars in block letters.

vii) A certificate of retirement for uniformed Defence employees.

NOTE:

i) Mere registration will not confer a right to admission.

ii) Incomplete applications forms shall normally be rejected. in case of vacancies remain, the principal may allow completion of the form later at his discretion.

iii) Admission secured on the basis of any wrong certificates shall be cancelled by the principal forthwith and no appeal against such action of the principal shall be entertained. However, admission may be granted on provisional basis, if certain documents / certificates are not available provided required documents / certificates are submitted to the principal latest by 31st July.

iv) When a child is registered for admission in class I in a Kendriya Vidyalaya but, before the declaration of the result, his parent is transferred to another station, the child should be deemed to have been registered for admission in the Kendriya Vidyalaya at the station of posting even if the last date of admission at that place has expired.

10)  EQUIVALENCE OF NIOS CERTIFICATE/LEVELS

The following pattern shall be applied while considering certificates issued by the National Institute of Open Schooling (NIOS) jointly with partnering NGOs for the purpose of admission to Kendriya Vidyalaya:

A LEVEL   Equivalent to class III or IV of the southern states where elementary stage is only till VII.

B LEVEL    Equivalent to class V/VI

C LEVEL    Equivalent to class VII/VIII

11) The last date for admission and the competent authority to allow it will be as follows:

     (a) up to 31st July                              Principal

     (b) up to 30th September                  Chairman, VMC     

     (c) up to 30th November                   Commissioner, KVS 
(only for the wards of Central Govt. / Central PSUs / Institute of Higher Learning employees who are actually coming on transfer after 30th September up to 30th November subject to availability of vacancies)    

12) Admission not automatically valid                                                                                                  

Children who have not completed one academic session in the Vidyalaya of their initial admission will not be automatically entitled to be admitted to another Vidyalaya, except if the parent shave been transferred to another location after the admission of the child. However, this would be done only after the approval of the concerned Assistant Commissioner. Such cases will not be referred to KVS (HQ).

13)  Admission of children studying abroad

A KV child who went abroad with his parents on their deputation to a foreign country will be admitted to corresponding class on their return to India by the principal of concerned KV over and above the class strength.

14) Admission of wards of Armed Forces

The wards of army/armed force personnel coming from any station to a station where a Kendriya Vidyalaya exists, should be given admission in the Kendriya Vidyalaya on the basis of the transfer certificate issued by the educational institutions run by these authorities affiliated to CBSE by treating them at par with KVs in the matter of admission.

It is clarified that above provisions are only for the wards of defence personnel viz. sons and daughters only. This will not include the grand children of defence personnel. Provisions of KVS Admission Guidelines including the eligibility criteria for age and marks will be followed in letter and script. Also the fee including VVN is to be paid from the month of admission of the child in the Kendriya Vidyalaya regardless of the fact the fee for succeeding months have already been paid in the school from which TC has been issued for admission to KV. TCs issued by the CBSE schools of Defence Ministry / Deptts. / Authority will be endorsed by the concerned Assistant Commissioner of the region where admission is sought. In case of over crowding n a school the choice of school to be allotted to the child rests with the concerned Assistant Commissioner.

15) INFORMATION AT A GLANCE

                                                   annexure-I

To Whomsoever It May Concern:  

Certificate from priority - 1* candidates for admission

in class I, in Kendriya Vidyalayas  

1.               I,Smt/Shri________________________________________________________________________________ rank/designation__________________________________________________________________________ name_______________________________________of___________________________________________ unit/ship/Deptt._______________________________________ hereby certify that during the past 7 years I have been transferred 1/2/3/4/5/6/7 times from one station to another, the details of which are given as under :  

  2.                  I further certify that in case the above-mentioned facts are found incorrect, my child will be disqualified for admission to Kendriya Vidyalaya

Place:

Date:  

Signature of the Parent

Annexure-II

                             Please refer priorities prescribed in admission guidelines.    

Countersigned

(Countersigned by Commanding Officer of the rank of Colonel or equivalent) 

I,sh_____________________________________________________________________________rank/designation ____________________________  name ______________________ unit/shift/ department ___________________________ hereby certify that the particulars given in Para 1 have been authenticated by the records held in the office and found to be correct.

  Place :

  Date  :

(Signature of the C.O./O.C. UNIT)

1.                  Minimum period of posting/stay at a place should be six months.

2.                  Form to be signed by an officer not below the rank of colonel or equivalent in navy/ air force/ Para-military forces.

3.                  In case the co is below the rank of colonel, the form be signed by the station commander/ colonel in a station.                     

ANNEXURE-III

KVS NO.____________

-------------------------------------------------

-------------------------------------------------

-------------------------------------------------

(NAME & ADDRESS OF THE MP)

F._______________________________                                                                Dated________________

Dear Shri Jamuda

            I am to refer to our letter No. F. 012/07/JCACAD/Sp. Disp. dated-------------- regarding recommendations for admission of the children in Kendriya Vidyalayas under special dispensation and recommend the following two names whose particulars are given below:

The above two recommendations are for the session 2007-08.

                                                                                                                                                  Yours sincerely,

Sh. Ranglal Jamuda

Commissioner

Kendriya Vidyalaya Sangathan

18, Institutional Area

Shaheed Jeet Singh Marg

New Delhi-110016.

Annexure- IV

Source-  Table A-5, Primary Census Abstract.

NST-No Scheduled Tribe notified.

NSC- No Scheduled Caste notified.

 ● State/UT where SC and ST population put together is more than 50%

Note: The above revised norms may be made applicable to Kendriya Vidyalayas in the Civil sector except those meant for Para Military Forces.